We are excited to announce the release of the Notebooks module — a lightweight document tool built directly into StewardTrack for teams who are tired of keeping their planning documents in a mix of Google Docs, personal notes apps, and old email threads.
What Notebooks Is For
Notebooks is not a full document management system. It is a simple, practical tool for capturing and organizing information that relates to your church's ministry work. The best use cases we have seen so far:
- Meeting minutes from board meetings, finance committee meetings, and ministry leader gatherings
- Planning documents for major events (Christmas program, Holy Week, VBS)
- Policy documents — financial policies, volunteer guidelines, service protocols
- Ministry reports and retrospectives
- Onboarding notes for new staff or volunteers
How It Works
Create a notebook with a title and description. Add pages inside it. Each page has a rich text editor where you can write freely. Pages are organized within the notebook and searchable.
Notebooks can be assigned to a ministry or kept at the church level. Access is controlled by StewardTrack's existing roles and permissions system — a notebook assigned to the finance committee can be visible only to that committee.
Why This Matters
We heard again and again that institutional knowledge in churches lives in personal files and people's memories. When someone leaves, their files go with them. Notebooks creates a home for that knowledge inside StewardTrack, where it persists regardless of personnel changes.
The finance committee's discussion about the building fund policy from 2024 should not live in a former elder's email inbox. It should be in a notebook that the current committee can find in 30 seconds.
Notebooks is available on all plans. Log in and find it under Community → Notebooks.
