Evangelical Harvest Network is not a single church — it is a family of 12 congregations spanning from Pila, Laguna to Pasay City. Each congregation has its own pastor, its own treasurer, its own ministry calendar. And until recently, each one operated its own system — or no system at all.
The network's executive director, Ptr. Gerry, described the problem simply: "I could not tell you how many total members we had across all 12 churches. I could not tell you our total giving for the year. Every church had its own answer to every question, and getting those answers required calling 12 different people."
The Enterprise Setup
Evangelical Harvest Network migrated to StewardTrack Enterprise over a 6-month period. Each congregation was onboarded as a separate tenant with its own member database, chart of accounts, and ministry calendar. Congregation-level administrators manage their own data. The network office has a consolidated view across all 12 congregations.
What the Network Office Can Now See
Network-level reporting shows consolidated membership counts, aggregated giving totals, and cross-congregation comparisons. Ptr. Gerry can see in one dashboard that total network membership is 2,840, that combined monthly giving is approximately ₱1.2M, and that three of the 12 congregations are showing declining attendance trends that merit pastoral attention.
Congregation Autonomy With Network Accountability
Each congregation's data remains its own — member records, financial transactions, and ministry details are visible only within the congregation (and to the network office, not to other congregations). Pastors and treasurers of each congregation manage their own operations exactly as they would on a standalone StewardTrack account.
"The best thing is that the local churches do not feel like they lost their independence," Ptr. Gerry said. "They still run their own show. I just now have visibility into how all the shows are going."
